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Veterans Educational
Benefits

The Bureau of State Approving Agency for Veterans Training has approved many of the certificate training programs offered at the tech centers. Visit one of the VA Certifying Officials located in the Financial Aid Office of the CTE Orange Technical College Campuses to apply for or re-activate your VA educational entitlements. Upon completion of the necessary forms, the student must take them to the VA Certifying Official with certified copies of their DD214, marriage license and birth certificates of children (if applicable).

Online VA information is available at www.benefits.va.gov.

The following regulations apply:

The documentation is then forwarded to the Department of Veterans Affairs for processing. Upon completion of the first day of class, the enrollment certification is reported, by the VA Certifying Official, to the Department of Veterans Affairs for processing. It takes approximately 4-8 weeks to activate benefits. The Department of Veterans Affairs will send the benefit check directly to the entitled individual. The student must pay all fees upon registration except for chapter 33. The student is eligible for educational benefits for the length of the program as approved by the State Approving Agency for Veteran Training. The student must check with the schools' VA Certifying Official to verify State Approving Agency for Veteran Training approval of his/her program length. All Chapters are not eligible for online/hybrid programs. Please verify with you VA Certifying Official to determine eligibility for online/hybrid programs. VA does not pay for a Leave of Absence. All veterans receiving educational benefits while attending one of the tech centers are subject to the policies and procedures of the school.

Standards of Progress and Attendance:
  • All students receiving Veterans Educational benefits must maintain satisfactory academic progress in accordance with the regularly prescribed standards and practices of the institution in which the student is enrolled. If the student is not making satisfactory academic progress according to those standards and practices, educational benefits will be discontinued for the student. Veteran and non-veteran students alike will be referred to Student Services for counseling to a program that may offer the possibility of success.
  • Attendance reports must be submitted monthly to the schools' VA Certifying Official.
  • Students must attend classes regularly; all absences will be recorded and maintained by the school. Veterans are allowed (3) unexcused absences and three (3) excused absences within a calendar month. DVA will be notified when seven (7) absences and/or four (4) unexcused absences have been recorded within a calendar month and VA benefits will be terminated. All absences are considered unexcused unless otherwise documented. These criteria are considered excused absences: illness of self, death of immediate family member, jury duty or active military service. Extenuating circumstances may occur and if so, the VA student will have two weeks to request a waiver after notification that their VA benefits will be terminated due to the attendance policy. The Tech Director may waive the OCPS VA attendance policy once as long as the situation has been resolved and attendance from that point on is expected to be good. Documentation supporting absences must be given to the VA Certifying Official immediately upon student returning to school.
  • Satisfactory attendance is defined as compliance with existing school attendance policy and the VA attendance policy. One may be stricter than the other. It is the student's responsibility to adhere to both in order to continue the educational program and receive monetary benefits.
  • Satisfactory academic progress is defined as mastery of at least 70 percent during an evaluation period. Academic progress will be reviewed by a VA Certifying Official every two months on the student timesheet.
  • Two unsatisfactory student timesheets will result in termination of Veterans educational benefits for program enrolled.
  • The Department of Veterans Affairs will be notified by the schools' VA Certifying Official if the veteran does not maintain satisfactory academic progress or satisfactory attendance.
Reinstatement of Veteran Educational Benefits:

VA Educational benefits discontinued due to unsatisfactory attendance may be reinstated upon completion of one calendar month of satisfactory attendance. VA Educational benefits discontinued due to unsatisfactory academic progress may be reinstated upon completion of eight weeks satisfactory academic progress. Documentation must be in the student's file before VA benefits may be reinstated.

Credit for Remediation:

A VA benefited student may receive additional hours toward a program length for basic remediation that is required for program completion. The student may receive up to an additional 300 hours credit if the student is attending a program of 750 hours or greater in length. The student may receive up to an additional 150 hours credit if the student is attending a program less than 750 hours in length.

Credit for Previous Training:

A VA benefited student is required to transfer previous training credits from an accredited institution to one of the tech centers. Credit for previous training will be evaluated by the instructor and granted, if appropriate. Upon acceptance of the transfer credits, the training time may be reduced. The Department of Veterans Affairs and the student will be notified if previous training credit is granted. The evaluation will be performed within the first 90 days of enrollment.

Deferment of Fees:

Any veteran or other eligible student who receives VA benefits may be granted a deferment, if warranted, once per academic year. Chapter 33 tuition and fees will be deferred as the money is sent to the schools. If, however, there is a break in training or delay in the receipt of VA benefits, an additional deferment may be granted. The veteran will make a partial payment based on the school’s established procedures at the time of registration and the balance as scheduled by the Business Office. Failure to meet this obligation will result in the student being withdrawn from classes. For short term programs, balance is due no later than the last day of enrollment prior to receiving completion certificate. Deferments will not be granted when there are outstanding fees on a student’s account.

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